Transparency and data protection

Website

Application materials and other documents submitted with or in response to planning applications will be published on the website.

You should therefore only include information that you are happy to be publicly available on our website. Inappropriate or offensive material will not be published on our website or will be subsequently removed from our website if it is brought to our attention. You may be asked to modify your comments and re-submit them before they are published, or in some cases we may return materials of this type to you without taking them into account.

The name and address on any correspondence will be published, but we will take reasonable steps to remove personal (but not business) telephone numbers, e-mail addresses, and signatures, before publication. Planning applications have been edited in this way since January 2009, but other documents published before that may not have been.

We do not accept anonymous comments in either paper or electronic form. However, should you feel there is an exceptional circumstance that requires your name and address to be exempt from publication you can ask us to consider this request (please make this very clear in any correspondence).

Planning applications over 10 years old will only have the decision notice and related documents and plans published on our website.

At our offices

You can visit our offices to view public planning applications and ask for photocopies. The taking of photographs of documents is not allowed.

If we make copies of documents for you, names and addresses will not be removed but the personal details as outlined above will be removed.

You can find more information on how we use and protect your information, and about your information rights, here. Should you have further queries or would like further information on your rights and about the lawful basis of planning related processing (Article 6(1)(e) of the GDPR), please contact the Information and Data Protection Officer on 01590 646653 or email dpo@newforestnpa.gov.uk.